A Word About Future Bingo Training Classes
Due to pending budget constraints physical-site classes will only be held in Austin. Individuals and organizations are encouraged to use the on-line training to maintain the Bingo Chairperson training requirement and to help train workers and operators. It is easy! Each week 20-30 people complete the training on-line. If you need assistance with starting the on-line training, call the bingo division at 1-800-246-4677.
Helpful Reminders on Accurate Quarterly Report Filing
The Bingo Division has created a short Microsoft Powerpoint presentation to help individuals within licensed organizations that are responsible for compiling and filing their organization's quarterly reports. This training can be a handy reference tool for organizations to help ensure complete and accurate filing. [ NOTE: When the presentation opens, be sure to click the "VIEW" tab at the top and select "Notes Page" so that the slide and the accompanying discussion notes can be viewed together.]
Click here for presentation.
New Training Program for Bingo Chairpersons is Available!
The revised Bingo Training Program , primarily intended for Bingo Chairpersons, is now available! The training program has several new features and the content has been revised based on recent changes due to House Bill 1474. Users will no longer be required to answer the test questions and fax or mail their answer sheets to the Charitable Bingo division in Austin for grading and issuance of the training Certificate of Completion. Users will need to have the free Adobe Flash Player software installed on their computers to view the modules; there will be a link on the training page to help users instantly download this free software. Upon completion of the requirements to view the modules and take the comprehension quizzes, the individual may print their own certificate. The Charitable Bingo division in Austin will update licensing records on a daily basis. All users are encouraged to first read the Frequently Asked Questions and the "Getting Started" section of the training program before viewing the modules. The training should take the average user 5 hours to complete. This is a brand new software application for on-line training, so there is an on-line feedback option that users are encourage to use.
Due to pending budget constraints, physical-site Bingo training classes will only be held in Austin, TX.
Other "voluntary reference" modules are currently under revision and will be added to the website. These modules may be used by licensed organizations wanting to train their workers or operators on a voluntary basis.
For immediate assistance with the Bingo Training Program, please call the Charitable Bingo Operations Division at 1-800-246-4677. If you prefer, you can email us at email@example.com but please allow for a next-business day response.
Announcing the On-line Pre-Licensing Interview
The Pre-License Interview training is now available on-line. This training is required to be completed by the Bingo Chairperson and one operator for any organization applying for an original annual license to conduct charitable bingo. Although it is not mandatory, we strongly suggest that all officers, directors and operators for your organization take the training to better prepare your organization for the shared responsibilities of being licensed.
The Pre-Licensing Interview training consists of three parts: Licensing, Record Keeping and Compliance.
Bingo Public Service Announcements (PSAs) Available
The Charitable Bingo Operations Division has placed on our website video and audio Public Service Announcements for Charitable Bingo in Texas. Please share with media representatives in your area.
to view the Public Service Announcements.
New Bingo Services Center Enhancements!
The Bingo Services Center Conductor Quarterly Report and Unit Quarterly Report have been enhanced to now display the organization’s or unit’s operating capital for the quarter and their next period charitable obligations. This information is available only from the 1 st Quarter 2010 and forward and only displayed if a specific quarter is selected in lieu of a range of quarters.
Conductor Quarterly Report and Unit Quarterly Report are accessible from the Financial menu which requires the person to subscribe to the BSC. Once subscribed, they may only see the information for the organizations they are associated with.
FAILURE TO FILE ADMINISTRATIVE PENALTY!
Bingo licensees (conductor, lessor, distributor and manufacturers) are reminded of provisions in the revised Administrative Rule 402.600 Bingo Reports, effective July 5, 2010, which provides for an administrative penalty, for licensees that are required to file a quarterly report and fail to do so by the due date. Please refer to Administrative Rule 402.600(i) for more information.
Use the Bingo Services Center to find a variety bingo information!
Did you know:
• Using the Bingo Hall Locator, you can search for and locate bingo games and bingo halls by city, county, zip code, licensed organization name, playing location name and days of the week? Additionally, the Bingo Hall Locator has a mapping feature which provides a handy map and driving directions to the playing location selected.
• Using the Statewide Financial Reports, you can find a variety of commonly-requested reports and information on quarterly reports, registered bingo workers, average attendance and conductor location/addresses?
• Using the Bingo Services Center, individuals associated with an active bingo license, may log-on and access detailed information about their bingo license(s) such as the status of pending applications, escrow account information, active individuals associated with the license and current bond information?
If you have not use the features of the Bingo Services Center, visit our website
and try it today! If you have questions or need assistance, please call us at 1-800-246-4677, Select #1 for the Charitable Bingo Division, then select #6 to get assistance with any feature of the Bingo Services Center.
Electronic Filing for Quarterly Reports Available
Since the first quarter of 2006, conductors, conductors who also hold lessor licenses, accounting units, and lessors have the ability to complete and file quarterly reports electronically. As of May 2013, 53 conductor organizations, 21 units, and 24 lessors had opted to file their quarterly reports electronically. The electronic versions of the quarterly reports with incorporated schedules are located on our website in the Forms and Applications section.
The Automated Forms Manual has been enhanced and provides the user with the option of filing the quarterly report electronically or submitting a printed copy of the report to the Commission. If the Automated Forms Manual is used, only five fields have to be entered manually, they are: Line 14, Rent Income Received, Line 15, Approved Loans, Line 16, Bingo Interest Earned, Line 17, Merchandise Prizes Donated, and Line 36, Previous Proceeds Undistributed. Using the Automated Forms Manual will simplify the process of record keeping and the generation and filing of quarterly reports.
For the organizations that do not wish to use the Automated Forms Manual, quarterly reports can be completed and filed electronically simply by using the electronic version of the quarterly report that is available in Excel format. The only difference is that data must be entered manually, but the required calculations will be generated automatically.
Licensees are not required to file electronically.
Upon completion of the electronic quarterly report and incorporated schedules, the documents should be e-mailed to the Commission at firstname.lastname@example.org
. After the electronic quarterly report is completed the system will generate a payment coupon for conductors, conductor/lessors, and accounting units. Payment coupons are not generated for lessors—t he Texas Bingo Lessor’s Quarterly Report serves as a payment coupon for lessors. The payment coupon or Texas Bingo Lessor’s Quarterly Report must be printed and submitted with payment to the Commission.
Electronically filed quarterly reports and schedules, payment coupons and payment of prize fee and/or rental tax must be filed on or before the 25th day of the month following the end of the calendar quarter to be considered timely paid.
We hope you find the electronic versions of the quarterly reports and Automated Forms Manual convenient and time saving. If you have any questions regarding this process please contact us and we will be happy to assist you.
New Interactive Bingo forms available
The Charitable Bingo Operations Division has begun introducing “ interactive” forms and applications which are available in addition to the print-only format.
The new Charitable Bingo interactive Portable Document Format (.pdf) applications can be completed electronically, printed, signed as applicable and then mailed into the Charitable Bingo Operations Division for processing. Currently, there are over 80
different bingo forms available in the interactive format with more anticipated to be added each week. “Interactive” forms are available on the Charitable Bingo website by clicking on the interactive icon symbol
. There is also a set of instructions and helpful hints available for using the new interactive forms on the website.
Charitable Bingo Distributions Exceed $1 Billion Since 1982!
Charities across Texas can thank charitable bingo for bringing them distributions that total in excess of three-quarters of a billion dollars from 1982 through the fourth quarter of 2010. We've been tallying distributions to charities from bingo activities since 1982, when the first licenses to conduct bingo were issued.
Charitable distributions derived from bingo activities in Texas benefit a broad spectrum of charities, from veteran groups to volunteer fire departments to libraries and numerous others.