Bingo Advisory Committee Minutes Bingo Advisory Committee Meeting, June 13, 2000, Austin, Texas I. THE BINGO ADVISORY COMMITTEE CHAIR WILL CALL THE MEETING TO ORDER. William Neinast called the meeting to order at 10:00 a.m. Committee members present: William Neinast, Suzanne Taylor, Saleem Tawil, Betty Ann Matthies, Virginia Brackett, Fabian Hoffner, Ronnie Hunter, and Rosemary Garcia. Committee members absent: Gene Buchnan. II. CONSIDERATION OF AND POSSIBLE ACTION, INCLUDING APPROVAL, ON THE MINUTES OF THE FEBRUARY 15, 2000, BINGO ADVISORY COMMITTEE MEETING. The minutes were approved as read. III. REPORT, POSSIBLE DISCUSSION AND/OR ACTION ON THE BINGO ADVISORY COMMITTEE CHAIR'S DECEMBER 8, 1999 REPORT TO THE TEXAS LOTTERY COMMIS-SION RELATING TO PERSONS UNDER 18 YEARS OF AGE WORKING IN A BINGO HALL. Ronnie H., Suzanne T., and Virginia B. all expressed positive comments about allowing youth to work under direct supervision in bingo halls. Betty Ann M. agreed on the condition that the youth working in the halls were connected with the agency with which they were working at bingo. MOTION by Ronnie H. for the Advisory Committee to reintroduce the request to the Texas Lottery Commission to recommend to change the Bingo Enabling Act to allow youth organizations having youth 16 and 17 allowed to work in bingo related functions for pay or as a volunteer. MOTION AMENDED to allow any organization to have youth 17 and over work in bingo related functions, seconded by Virginia B. VOTE: 7 Approve 0 Oppose IV. REPORT, POSSIBLE DISCUSSION AND/OR ACTION ON STATISTICS RELATING TO CHARITABLE BINGO FOR THE 1ST QUARTER OF YEAR 2000. Phil Sanderson (Assistant Director, charitable Bingo Operations Division) reviewed the statistics provided to the Committee. He advised the Committee that bingo was down in the first quarter 2000 from the first quarter 1999. William N. requested possible reasons for this decline; Phil suggested that the good economy and more gaming opportunities were some factors. He also told members that currently 400 out of 750 to 800 halls use electronics. V. REPORT, POSSIBLE DISCUSSION AND/OR ACTION ON AN AUTOMATED BINGO SYSTEM. Saleem T. reported that he now has the first charity signed up for his automated bingo system. He is working on the install in Dallas and should be finished in the next thirty days. VI. STATUS REPORT, POSSIBLE DISCUSSION AND/OR ACTION ON THE SECURITY DIVISION'S ACTIVITIES. Mike P. (Commander, Security Division) reviewed the activity report from December 1 through February 29, 2000 that was provided to BAC members in their notebooks. Suzanne T. requested clarification on the law that children under the age of 18 must be accompanied by a "parent or guardian". Mike P. said that guardian means "legal" guardian. Suzanne also requested clarification on children accepting prize payouts, since many bingo halls are under the impression that only the adult accompanying the child can accept the prize. Mike P. responded that the prize payouts could be made to anyone regardless of age. Suzanne requested that this information be included the next Bingo Bulletin. VII. REPORT, POSSIBLE DISCUSSION AND/OR ACTION ON AN INSTANT LOTTERY TICKET WITH A BINGO PLAY STYLE. Billy A. (Director, Charitable Bingo Operations Division) reviewed the report that had been pro-vided in BAC member's booklets. The current average is 50 calls a day. Suzanne T. asked how of-ten the locator service is updated with new information. Billy said there is no time frame at present on how long it takes to update the locator service. Virginia B. inquired on how long the bingo scratch off tickets would continue, Billy told the Committee that information was not available at present. VIII. REPORT, POSSIBLE DISCUSSION AND/OR ACTION ON THE AGENCY'S RULE REVIEW OF BINGO RULES, EXCEPT THE RULE RELATING TO LICENSE FEE INCREASE. Billy A. told the Committee that no comments have been received from the general public regarding the rule the commissioners adopted at the April 18, 2000 meeting. IX. REPORT, POSSIBLE DISCUSSION AND/OR ACTION ON THE CONTEMPLATED BINGO TRAINING RULE, 16 TAC RULE 402.550 AND/OR BINGO TRAINING PRO-GRAM. William N. requested that on Page 5 (3) the words "an annual" be inserted to read "After September 1, 2001, an organization that is issued "an annual" license to conduct bingo based on the filing of an….". Suzanne T. questioned #7 on Page 4 "A person may complete training for one licensed authorized organization only." Billy A. responded that by having more representatives complete the training, there would be more knowledgeable organization members. Ronnie H. wanted to know if just the primary operator is required to complete the training, Billy said just an operator must com-plete the training. Suzanne T. asked if the training was going to continued to be offered throughout the state in various cities, Billy said yes, but different ones than last time. MOTION by William N. that the amended draft-training rule 402.550 be presented to the Texas Lottery Commission for approval. VOTE: 7 Approve 0 Oppose X. REPORT, POSSIBLE DISCUSSION AND/OR ACTION ON THE BINGO ADVISORY-COMMITTEE CHAIR'S REPORT TO THE TEXAS LOTTERY COMMISSION. William N. told committee members that he will have an executive summary of this meeting avail-able at tomorrow's meeting that will include consideration of those 16 and 17 for work in halls, of assuring a child under 18 is accompanied by a parent or guardian, and the proposed rule for the training program. XI. CONSIDERATION OF AND POSSIBLE ACTION ON FUTURE BINGO ADVISORY COMMITTEE MEETING DATES AND/OR ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS. The next BAC meeting is tentatively scheduled for Tuesday, September 12. William N. requested that agenda items have a time line. Future agenda items will include workers under 18, any items submitted for legislative consideration, progressive bingo, multi-hall play (satellite bingo), use of charge cards for bingo, internet bingo, 2nd quarter bingo statistics, security report, report on bingo style lottery tickets including sales and locator service information, draft rule on bingo training pro-gram, and a rule review XIV. ADJOURNMENT Meeting adjourned at 11:15 a.m. by William N. Minutes as prepared by Suzanne Taylor, BAC Recorder.